Creating Routines and Systems

Routines and systems promote consistency, efficiency, and focus. For example, if you start each work day with a routine that includes your most important and urgent priorities, you will start the day with clarity and direction. If not, it may take a while to get down to work because you don’t know where to start.

When you document the steps in your routine or system, it allows you to evaluate your efficiency and fine-tune your process. This also allows you to delegate effectively because your system is repeatable and transferrable.

Routines promote peace and security, whether at work or at home. When everyone knows what to expect, it provides a sense of well-being. If activities and schedules are erratic and unpredictable, there is a higher sense of stress because of the unknown.

For example, when a child has a nightly bedtime routine, it becomes familiar and prepares him for bedtime. It is known and expected – he knows that after he takes a bath, brushes his teeth, has a story and cuddle time, it’s time to go to bed. Consistency is comforting.

You may need to create several routines or systems. I have one for those high-priority activities I do at the beginning of each day. I’ve determined which is most important to accomplish and in what order. I also have a routine for the week – certain things I do on Monday, others I do on Tuesday, etc. I transferred this list to my calendar in order to keep them in front of me.

You may have several areas where a routine or system might improve your efficiency.
The following steps can help you create productive systems:

1. List areas in your work life and home life that can be enhanced by creating intentional routines or systems.

2. Write down the steps for each routine.

3. Evaluate each system for efficiency.

4. If appropriate, delegate the system.

By creating systems, your routine becomes habit, resulting in consistency, efficiency and a sense of well-being.

To help you determine your priorities and manage your time and space effectively, Beverly Coggins has written the 1-2-3…Get Organized series. She is a an organizing expert, speaker and author of seventeen books in the series. In addition, she writes a daily blog on organizing your office, time and home. Contact information: 330-922-0755

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